Complaints Procedure

We are deeply committed to addressing any concerns or complaints from our patients with the utmost care and attention. It is our priority to ensure that every patient has a positive experience with our service.

When our patients communicate their concerns, we handle them with genuine courtesy and promptness, aiming to resolve issues as swiftly as possible.

Our approach is rooted in our desire to handle complaints in the same considerate manner we would wish for ourselves. We are dedicated to learning from any missteps and addressing our customers’ concerns with empathy and sensitivity.

  1. Dr Srinivasulu Reddy, Director is responsible for dealing with any complaint about the service.
  2. If a patient complains on the telephone or in person, we will listen to their complaint and offer to refer him or her to the Director immediately. The member of staff will take brief details of the complaint and pass them on to the Director. If we cannot arrange this within a reasonable period or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone else to deal with it.
  3. If the patient complains in writing or by email, it will be passed on immediately to the Director, Dr Srinivasulu Reddy.
  4. If there are any concerns about the clinical care or associated charges, we typically discuss them with the dentist involved, unless the patient prefers otherwise.
  5. We will acknowledge the patient’s complaint in writing and enclose a copy of this code of practice within three working days.
  6. Upon receipt, we aim to investigate the complaint within seven working days to provide a comprehensive explanation of the circumstances prompting the complaint. In instances where the patient opts not to meet with us, alternative arrangements for a telephone discussion will be pursued. In the event that the investigation cannot be completed within the initial seven-day timeframe, the patient will be promptly notified, with a detailed explanation for the delay and an estimated timeline for completion, within a maximum of ten working days.
  7. We will confirm the decision about the complaint in writing immediately after completing our investigation.
  8. Proper and comprehensive records are kept of any complaint received as well as any actions taken to improve services as a consequence of a complaint.
  9. If patients are not satisfied with the result of our procedure then a complaint may be made to:

The Parliamentary and Health Service Ombudsman, Millbank Tower, Millbank, London, SW1P 4QP. Telephone: 0345 015 4033 www.ombudsman.org.uk

The Dental Complaints Service, The Lansdowne Building, 2 Lansdowne Road, Croydon, Greater London, CR9 2ER. Telephone: 08456 120 540 www.dentalcomplaints.org.uk

The General Dental Council, 37 Wimpole Street, London. W1N 8DQ. Telephone: 0845 222 4141, the dentists’ regulatory body for complaints about professional misconduct

We are deeply committed to addressing any concerns or complaints from our patients with the utmost care and attention. It is our priority to ensure that every patient has a positive experience with our service.

When our patients communicate their concerns, we handle them with genuine courtesy and promptness, aiming to resolve issues as swiftly as possible.

Our approach is rooted in our desire to handle complaints in the same considerate manner we would wish for ourselves. We are dedicated to learning from any missteps and addressing our customers’ concerns with empathy and sensitivity.

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